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Call Now: 615-527-4990Gallatin Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $198 – $518+ | $1,814 – $3,814 | $6.11 – $10.06 |
| 40 to 50 Passenger Charter Bus | $158 – $468+ | $1,687 – $3,552 | $6.07 – $10.02 |
| 25 to 35 Passenger Minibus | $130 – $430+ | $1,615 – $3,470 | $4.15 – $10.10 |
| 20 to 24 Passenger Minibus | $142 – $432+ | $1,601 – $3,356 | $4.07 – $9.02 |
| 15 to 18 Passenger Minibus | $145 – $425+ | $1,532 – $3,267 | $4.15 – $8.10 |
| Entertainer Coach | $301 – $536+ | $2,985 – $4,985+ | $6.05 – $10.00 |
| Yellow School Bus | $165 – $470+ | $1,524 – $3,659 | $6.13 – $10.08 |
| Shuttle Bus | $136 – $431+ | $1,536 – $3,671 | $6.05 – $10.00 |
Gallatin Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $181 – $451+ | $192 – $462+ | $1,000 – $2,900+ |
| Medium Party Bus (20 to 40 Passengers) | $214 – $514+ | $204 – $484+ | $1,216 – $3,516+ |
| Large Party Bus Rental (40 to 50 Passengers) | $259 – $509+ | $223 – $503+ | $1,502 – $3,902+ |
| Mercedes Sprinter Party Bus | $146 – $386+ | $163 – $433+ | $988 – $3,888+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 615-527-4990 or use our online quote tool.
How Much Does a Charter Bus Rental Cost in Gallatin?
Most rentals fall between $170–$500 per hour or $1,800–$3,800 per day, but larger 56-passenger coaches can run up to $5,000+ for multi-day trips. You’ll pay by the hour for local jobs (typically 4- or 5-hour minimum), or by the day/mile for longer-distance packages. Below, we’ve broken down sample rates and the key factors that will impact your final quote. For exact pricing, call our team anytime at 615-527-4990 or use our online quote tool—it’s fast, easy, and obligation-free!
How Much Does a Party Bus Rental Cost in Gallatin?
Party bus rentals in Gallatin generally cost $200–$450 per hour, with most vehicles requiring a 4- or 5-hour minimum booking. Smaller party buses (15– 20 passengers) average $200–$300 per hour, while mid-size models (20– 30 passengers) run $250–$350 per hour. Large party buses (30–40 passengers) are $300–$400 per hour, and premium/luxury builds (40+ passengers) can reach $400–$450+ per hour. For longer events, daily rates range from $2,500–$5,000 depending on size, distance, and amenities. All prices are all-inclusive of vehicle, driver, fuel, and standard fees—extras like tolls, parking, or optional gratuity may be additional. Call 615-527-4990 anytime for an instant, custom quote!
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Call Now: 615-527-4990What Factors Influence Your Bus Rental Quote?
There are many factors that go into your final quote. Below are some of the most important elements that our reservation specialists consider when giving you a quote.
Distance and Duration: the Biggest Factor
The length of your trip—both in miles and hours—is the single biggest factor in your final cost. For local Gallatin trips (like a wedding shuttle or corporate event), you’ll usually pay by the hour with a 4- or 5-hour minimum. Longer trips (such as a band tour or multi-day school outing) are billed by the mile or by the day. For example, a single-day roundtrip from Gallatin to Nashville (about 50 miles each way) might be quoted by the hour or as a flat package, while a three-day excursion to Memphis would switch to a daily or mileage rate. The more time the bus is on the road—or waiting for your group—the higher the total.
Seasonality: When You Travel Matters
Just like airlines and hotels, charter bus pricing fluctuates with supply and demand. Spring and fall are peak seasons across Tennessee due to school field trips, sports tournaments, and weddings. If you book in April, May, September, or October, rates will be higher because there are only so many buses to go around. Summer can also be busy with camps and youth travel. Winter months (December through February) tend to be less expensive—unless you’re booking around the holidays or for a special event. If your dates are flexible, you can save hundreds by traveling in the off-season.
Day of the Week: Weekends Vs. Weekdays
Weekend rentals are more expensive than weekday rentals because demand is higher. Many events such as weddings, sports games, and concerts happen on Fridays, Saturdays, and Sundays, which drives up prices. If you can schedule your trip on a Tuesday, Wednesday, or Thursday, you’ll get a lower rate. This is especially true for local shuttles and short-distance charters. For example, a corporate outing to Nashville on a Wednesday will cost less than a Saturday night trip to Bridgestone Arena.
Pickup Location: City Matters
Bus companies base their pricing on supply and demand in specific cities. Picking up in a major city like Nashville or Knoxville will cost less than starting in a smaller town like Gallatin or Cookeville. If your trip starts outside a metro area, you’ll pay extra for the empty miles the bus travels to reach you (called “deadhead”). Ending your trip far from where you started can also add to the cost, since the bus has to return home without passengers.
Bus Type and Size: Bigger Isn’t Always Cheaper
Charter Bus Company Gallatin offers several models of buses, each with its own pricing structure. Larger buses generally cost more, but the price per person can be lower if you fill every seat. Here’s a typical breakdown:
- Sprinter Van (12– 15 passengers ): $185–$325 per hour
- Mini Bus (18– 28 passengers ): $175–$325 per hour
- Full-Size Charter Bus (36–56 passengers): $250–$425 per hour
- Party Bus (14–40 passengers): $225–$450 per hour
All prices are averages—call 615-527-4990 for an exact quote on any vehicle type.
Tolls and Parking: Additional Fees
Most quotes don’t include tolls or parking fees, which you’ll need to pay separately. In Gallatin, parking a charter bus typically costs $20–$40 per day, depending on the lot. Downtown Nashville lots may charge up to $50–$60 per day. Major venues like Nissan Stadium and Bridgestone Arena have special rates for oversized vehicles—often $75 or more. Be sure to ask your destination about bus parking in advance. Any tolls incurred during your trip (such as on I-65 or I-840) are your responsibility as well.
Booking Timing: How Far in Advance You Book
The earlier you book, the better your rate will be. Last-minute rentals are more expensive because there are fewer buses available. We recommend booking at least three to six months in advance for the best prices and availability. If you’re traveling during a busy season—like spring for school trips or fall for sports—reserve your bus as soon as you have your dates. Waiting until the last minute could add hundreds of dollars to your bill or leave you without a bus at all.
Cost-saving Tips: Get the Best Value
To keep your charter bus rental affordable, try these tips:
- Book early to lock in lower rates
- Travel on weekdays instead of weekends
- Choose off-peak months for your trip
- Fill every seat on the bus to split the cost
- Use one pickup location to avoid extra mileage
- Select a vehicle that fits your group size—no bigger, no smaller
Our team can help you compare options and find the most budget-friendly solution for your trip.
Call Now for a Free, Instant Bus Rental Quote
Ready to get an exact price? Call Charter Bus Company Gallatin anytime at 615-527-4990 or use our online quote tool to get an instant estimate. Our team is available 24/7 to help you plan your trip, compare vehicle options, and answer any questions about charter bus pricing in Gallatin. We’ve worked with schools, businesses, wedding parties, sports teams, and travelers across Sumner County—and we’re happy to share references or build a custom package that fits your budget. Once you have a quote, you can book your bus with a deposit and pay the balance before departure. It’s fast, easy, and completely transparent from start to finish.
Sample Trip Pricing Examples
Below are some real-world examples of what a bus rental might cost for different types of trips in Gallatin and the surrounding region.
Gallatin School Field Trip to Nashville Zoo
Smith County Middle School is taking 80 students and 8 chaperones (88 passengers total) from Carthage to the Nashville Zoo for a science field trip. They need two 44-passenger buses. The zoo is 67 miles away, and they’ll spend five hours there before returning the same day. Their quote is $2,400, which includes the bus, driver, fuel, and mileage. They’ll pay $35 to park the bus at the zoo. Each family chips in $30 to cover the transportation cost. The school also tips the driver $100 at the end of the trip.
Gallatin High School Sports Team Traveling to State Tournament
A high school basketball team needs to travel from Gallatin to Knoxville for a state tournament. They require a 56-passenger charter bus to accommodate players, coaches, and equipment. The trip spans two days, with the team departing on Friday morning and returning Saturday evening. The total distance is approximately 360 miles round-trip. The school receives a quote of $4,500 for the charter bus, which includes the driver’s hotel and meals. Additional expenses include tolls and parking fees at the arena.
Gallatin Wedding Shuttle Service
A couple is hosting their wedding at a vineyard outside Gallatin and wants to provide guests with a shuttle service from local hotels. They book a 25-passenger minibus for eight hours to run continuous loops between the venue and three hotels in town. The rental company quotes them $2,400 for the evening. After the reception, the newlyweds and their friends contribute $400 toward a tip for the driver. The total transportation cost comes to $2,800, which the couple pays out of their wedding budget.
Corporate Shuttle From Gallatin to Downtown Nashville
A Gallatin-based company is reopening its downtown Nashville office but wants to keep employees’ commutes stress-free. They arrange a daily shuttle from Gallatin City Hall to their building near Bridgestone Arena—a 25-mile one-way trip via TN-386 and I-65. A 38-passenger minibus runs two loops each morning and evening, five days a week. The contract is billed by the day at $1,900, totaling $9,500 for a full workweek. Parking the bus in a downtown lot adds $45 per day. The company signs a three-month agreement at this rate, making it easier to recruit and retain staff.
Gallatin Church Retreat to Cedars of Lebanon State Park
A local church group is planning a weekend retreat to Cedars of Lebanon State Park, about 40 miles from Gallatin. With 40 attendees, they opt for a 42-passenger charter bus. The group departs Friday afternoon and returns Sunday after lunch. The total cost for the weekend rental comes to $3,800, which the church covers through a combination of fundraising and participant fees. Attendees are asked to contribute $95 each to offset the expense. The church also allocates $200 for the driver’s meals and lodging.
Gallatin Senior Center Day Trip to Opry Mills
The Gallatin Senior Center is organizing a shopping and entertainment outing to Opry Mills in Nashville, 30 miles away. Thirty-five seniors sign up, filling a 35-passenger minibus. The bus leaves at 9am, drops the group at the mall, and returns at 4 p.m. The six-hour charter costs $2,100, which the center partially subsidizes with a grant. Participants pay $30 each for transportation. The driver receives a $75 tip and a gift card for lunch. The affordable outing is a hit with members on fixed incomes.
Gallatin Bachelor Party Party Bus to Broadway
A group of 18 friends is celebrating a bachelor party with a night out on Broadway in downtown Nashville. To keep everyone comfortable and together, they rent a 20-passenger party bus for six hours. The bus picks up the group in Gallatin, drops them off at several bars and clubs in Nashville, and returns them home at the end of the night. The total cost for the party bus comes to $2,700, which the friends split evenly. Each person pays $150 for transportation, and the group tips the driver $300 for excellent service.
